Audio visual rental operations
AV rental software connecting technical requirements, equipment, Crew and show deadlines.
Coordinate audio, video, LED, projection and communications requirements through quotations, dated availability, warehouse preparation, sub-rentals, show-site hand-offs, returns and commercial close in one Production workflow.
AV rental software connecting technical requirements, equipment, Crew and show deadlines.
- 1Production
- 2Equipment
- 3Crew
- 4Logistics
- 5External supply
Synthetic example - interface and workflow states are illustrative; no customer performance data is shown.
Operational provenance
AV and event workflows grounded in disclosed implementation context
The PROVANTAGE implementation story documents a related event-production operation connecting quotations, equipment planning, warehouse preparation, dispatch and returns. It provides relevant operating context, not an independent customer endorsement or a claimed outcome for other businesses.
What the workflow needs to control
State-driven inventory planning
Capacity planning treats every active unit by operational state: reserved, in preparation, on show, with a subcontractor, under maintenance or pending return.
Production-centred planning
Connect client requirements, venue schedule, work packages, quotations, equipment, crew and transport without flattening them into one oversized record.
Conflict-aware availability
Expose shortages, overlapping reservations, maintenance blocks, transfer options and external-hire needs across preparation, show and return windows.
Warehouse and show-site execution
Guide picking, QC, packing, loading, destination hand-offs, technician checks and operational evidence.
Commercial closure
Keep quote revisions, advances, additional charges, sub-rental costs, damage recovery and final margin connected to actual work.
AV operations and inventory remain distinct
The AV operations view coordinates the whole Production across equipment, Crew, logistics and commercial close. The inventory view goes deeper into model capacity, exact assets, package completeness, QC, custody and return release.
A connected AV rental lifecycle
- 01Qualify the enquiry and create a Production
- 02Translate scope into equipment and crew requirements
- 03Quote, approve and reserve capacity
- 04Allocate assets, crew, vehicles and destinations
- 05Pick, QC, pack, load and dispatch
- 06Support the show and preserve custody evidence
- 07Return, reconcile, maintain and close commercially
Built for coordinated event delivery
- AV rental software India teams and event-production companies
- AV rental and event-production companies
- Audio, video, LED, projection and communications teams
- Operations with internal crew and freelance technicians
- Companies managing several Productions at once
Frequently asked questions
What is AV rental software?
AV rental software connects client enquiries and quotations with date-based equipment availability, warehouse preparation, crew, logistics, show-site execution, returns, maintenance and billing.
How does AV availability differ from stock on hand?
Availability must consider overlapping Production dates, preparation and return windows, reservations, location, custody, maintenance and confirmed external supply.
Can Operations360 manage serialized equipment and bulk accessories?
Yes. High-value units retain individual identity and history, while reusable bulk quantities and consumables use appropriate controls.
Does it support sub-rented AV equipment?
Yes. Supplier-owned equipment retains separate confirmation, receipt, custody, supplier-return and cost obligations.
Is Operations360 only for AV companies?
No. It is India-first software for AV, backline, lighting, staging and wider equipment-rental operations.
How can this support event production management software requirements?
Operations360 keeps event scope, crew, logistics, sub-rentals and return correction connected to one production workflow.
What happens when one AV department is ready and another remains blocked?
Keep each department's requirement and blocker visible against the shared Production. Overall readiness remains blocked when an unresolved critical dependency prevents the agreed dispatch or show milestone.
Before choosing your AV workflow
How do we evaluate the product?
Accounts are currently arranged by the Operations360 team. Bring one representative rental job, its equipment list and an example of a difficult return to a guided walkthrough. Ask which steps can be demonstrated today and which remain in validation or planned.
Request a guided walkthrough · Check current capability scope
What will our inventory cost?
Starter is free within its published limits. Paid plans start at ₹1 per registered equipment asset per day, with volume pricing. Idle assets count; kits group the underlying assets without an additional kit charge. Confirm your rate, billing period, taxes and any separately agreed services before choosing a plan.
What should we prepare before migration?
Start with an agreed equipment list, identifiers, locations and data owners. Plan how records will be checked and reconciled before go-live. Ask the team to confirm the import formats and tools available for your workspace.
Can our accounting and communication tools connect?
Check the exact integration and its current status before relying on it. A planned connector or an authenticated internal endpoint does not establish a generally available integration.
Evaluate the workflow against your AV operation.
Explore the synthetic demo to inspect Production, equipment, Crew and logistics together, or contact Operations360 to discuss your operating model and implementation questions.
Explore the demoDiscuss your AV workflow